Administrative Assistant

Reporting to the Vice President, Programs, the Administrative Assistant is the main point of contact for the 12th floor administrative offices for Programs and Property Management. The Administrative Assistant is responsible for basic bookkeeping including petty cash, check requisitions, billing, and processing check request vouchers for company credit card accounts. The Administrative Assistant schedules the 12th floor conference room, schedules meetings, maintains filing systems, and manages office mail and general inquiries. The Administrative Assistant helps to coordinate and set up staff events and meetings. 


 


This is a position on-site, Monday-Friday. 


 


  


ESSENTIAL DUTIES AND RESPONSIBILITIES: 



Answer telephone, take messages, and direct calls  
Manage walk-ins, direct people to the appropriate Breaking Ground buildings, programs, or services 
Maintain and manage staff calendars for senior leadership in Programs, Property Management, and Asset Management 
Compose, type, and edit correspondence, reports, memoranda and other materials 
Manage invoices, check requests, credit card reconciliations 
Track and order supplies 
Coordinate events 
Provide coverage for the 5th floor reception desk as needed 
Perform other duties as assigned 



 


MINIMUM QUALIFICATIONS:





High School diploma or equivalent required 
Minimum 2 years of experience in administrative support or related position required 
Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams required 
Must be able to handle multiple tasks simultaneously 
Must have strong written and verbal skills