Chief Financial Officer (RT-06)

Business Manager (RT-06); Athens Regional Library System

Status: Full-time; salaried; exempt; with benefits

Hours: 40 Hours per week

Salary: $70,000 per year

Application Deadline: Open until Filled

Bilingual abilities (English-Spanish) preferred but not required.

Position Summary

Athens Regional Library System is committed to our Vision:  Engaging Communities and Exceeding Expectations, which we achieve through the everyday practice of our organizational values. It is through our values we provide an atmosphere and work environment that is inclusive, supportive of our community, respectful, committed to excellence and welcoming.

The purpose of this position is to develop and administer all financial aspects and concerns of the Athens Regional Library System. Duties and responsibilities include but are not limited to, administering the Library’s timekeeping and procurement, supervising of staff, maintaining ledgers and records, posting accounts, assisting the Executive Director, preparing checks for payment, taking a lead role in coordinating the yearly audit,  and performing additional tasks as assigned. Work involves supervision of two Business Office Assistants.  Reports to the Executive Director.

Minimum Training and Experience

Bachelor’s degree from an accredited college in business, finance, accounting ro a related field. Five or more years experience in a complex accounting environment required, preferable in a government or not for profit agency. Supervisory experience strongly preferred

Essential Job Functions and Responsibilities

The following are normal, but not exclusive or all-inclusive, expectations for this job.  Other duties of a similar nature may be required and assigned, and job assignments and schedules may change in the future.

Maintains general ledger, payroll, bank reconciliation, accounts payable, accounts receivable, investments and other financial records, reports and statements in accordance with Generally Accepted Accounting Principles and Governmental Accounting Standards Board guidelines

Assists in the preparation of annual budgets and budget presentations to funding agencies

Monitors budget, income and spending, alerting Executive Director when variances arise and providing the Executive Director with regular updates

Generates financial statements and reports for the Library Executive Director and other staff as requested

Prepares financial statements for Library Board of Trustees meetings

Prepares for, participates in, and responds to annual audits

Maintains financial records of grants and prepares grant reports

Prepares and submits accurate GHI, TRS, Flex Benefits Plan, federal and state tax, FICA, insurance, and other personnel deduction payments in a timely manner

Generates accurate W2 forms and monthly, quarterly payroll taxes and reports in a timely manner. Notifies Executive Director immediately of any late payments and possible penalties

Prepares 1099s annually

Maintains accounting system vendor files, distributes/reports annual 1099 and prepares annual vendors’ list

Prepares bank deposits and directs library assistant to make deposits

Receives, records appropriately, and deposits money from all branches

Produces and mails checks for payroll and vendor invoices on established schedule; assures that checks are received at the appropriate times

Prepares journal vouchers and manual checks appropriately, obtaining proper authorization and recording in a timely manner

Serves as a notary public

Serves as staff help on the Library Foundation

Oversees and maintains the employee time clock system (EWS)

Maintains capital asset files

Maintains and establishes fixed asset records

Responsible for timely and accurate closing of monthly and annual books

Maintains knowledge of current state and federal personnel laws and library policies and procedures

Performs other duties assigned by the Library Executive Director to accomplish the mission, goals and objectives of the organization

Supervisory Responsibilities

This position supervises the Payroll Manager and Accounting Assistant

Required Knowledge, Skills, and Abilities

Knowledge of finance, accounting and budgeting

Knowledge of Georgia Public Library Services accounting/record maintenance procedures, policies and techniques

Knowledge and ability to maintain current GASB regulations

Advanced knowledge of Microsoft Excel

Excellent organizational skills and attention to detail

Excellent verbal and written communication skills as well as social skills

Broad cultural competency knowledge and skills, and ability to work effectively with a culturally diverse workforce

Handle confidential /sensitive information with discretion, tact, and diplomacy

Ability to maintain regular, predictable, and punctual attendance.

Physical demand requirements are at levels of Light Work.