Senior Administrative Specialist

Position Summary

Under guidance, provides senior level executive support to senior staff within the department.

Job Responsibilities

• Ensures the smooth functioning of the executive office. Implements and monitors office systems to improve efficiency.





• Serves as a confidential secretary, handles situations of highly confidential and/or sensitive nature on a daily basis.





• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.





• Coordinates projects relating to items such as regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development.





• May develop, maintain and/or disseminate departmental or functional specific policies and procedures. May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available.





• Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.





• Initiates and prepares written correspondence as needed and based on functional needs.





• Responsible for procurement activities related to goods, services, and/or equipment as needed.





• Responsible for disbursement/reimbursement activities as needed.





• Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.





• Records and distributes meeting minutes. Provides follow up on action items identified during meetings.





• Answers phones, responds to inquiries and triages calls to appropriate personnel.





• Assists with special projects as directed.

Education

• High School Diploma

Experience

• Bachelor's degree is preferred.





• Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive.





• Experience with student engagement highly desired.

Knowledge, Skills and Abilities

• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".





• Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor.





• Demonstrated proficiency with MS Office Suite and database applications.





• Excellent communication skills (both verbal and written).

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

Weill Cornell Medicine is a comprehensive academic medical center that's committed to excellence in patient care, scientific discovery, and the education of future physicians in New York City and around the world. Our doctors and scientists-faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization-are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.